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Case Studies

A collection of case studies where organisers share their experience of hosting a successful event in Leeds.

Robots returned to Leeds for the Association of Laparoscopic Surgeons conference

Name of lead organiser: The Association of Laparoscopic Surgeons (ALSGBI).
The venue(s):

The Royal Armouries, Leeds
Harvey Nichols, Leeds City Centre

The event
The ALSGBI has established itself as the main voice for Laparoscopic Surgeons in the United Kingdom and Ireland. Fundamentally, the organisation aims to foster developments in Laparoscopic surgery, provide a structure for training and have the ability to promote educational and academic objectives.

In November, the city of Leeds was thrilled to welcome the ALSGBI, as the organisation returned to the city for the first time in over ten years for their Annual Scientific Meeting. Since their last visit in 2006, the ALSGBI took the decision to return to Leeds due to the extensive resources available across the city and its ideal location for delegates to visit. The conference saw 250 international delegates attend, from across the UK and Europe, with some travelling from South Korea and Singapore. The conference gave delegates the opportunity to promote teaching and training in robotic and laparoscopic surgery, also known as key-hole surgery.

The three-day conference had plenty to offer delegates, with the highlight being live surgery which was performed by surgeons from St James’s and Leeds General Infirmary. The surgery used state of the art robotic techniques and was streamed to the chosen venue, The Royal Armouries. This was followed by a contemporary industry exhibition, training sessions and industry-relevant lectures which covered the affordability of advanced healthcare solutions, debated new technology including Robotic and Technology Enhanced Surgery and explored the use of the technology for surgical purposes.

The organisers knew that the key to making this conference a success would be having access to a venue that could cater to their bespoke needs. ConferenceLeeds assisted The ALSGBI in finding the perfect venue in the Royal Armouries, which was able to cater for the number of delegates and utilise its facilities and technology to ensure a seamless presentation.

Alongside the academic teaching, the conference organisers were looking for a venue where delegates could absorb key learnings from the conference and network with others in their field. ConferenceLeeds was able to find the perfect venue for the reception dinner and drinks, which was held at the renowned Harvey Nichols in Leeds City Centre.

Jenny Traglohan, Executive Director of ALSGBI commented: “It was so exciting bringing the Association of Laparoscopic Surgeons Conference back to Leeds. The city’s prominent healthcare sector made it easy to choose it as our final destination. The key element of the conference was to inspire those working within laparoscopy through extensive training sessions, most notably our live surgery which had to be the highlight of the conference. What’s more, the Royal Armouries was the perfect venue to welcome delegates from across the globe as it’s such a unique backdrop!”

Name of lead organiser:The client: EnergyWise

The venue(s): The Queens Hotel, Leeds

The event: Global Energy Village 2019

The participants:30 delegates, who represented a strategic cross-section of industry experts from over seven countries

The event

This year, EnergyWise ventured to the city of Leeds with the Global Energy Village conference for the first time. The event, which is held annually, returned to the UK this April for the first time since 2012. The event was hosted at The Queens Hotel, and brought together 30 international energy experts to compare existing Hydrogen projects, see and explore new innovative projects that are moving ahead, and allow visitors to network with others in their field.

The conference took the form of several keynote speeches which were led by industry experts including Denis Thomas, EU Regulatory Affairs & Business Development Manager of Hydrogenics Europe, whose conversation topics delved into the key challenges and precedents in the development of the hydrogen market. A reception was also held for delegates at The Queens, allowing them to enjoy refreshments and another opportunity to network.

Leeds was chosen to host this year’s conference due to its developed H21 Hydrogen Roadmap programme, which provides a detailed engineering solution for converting 3.7 million UK homes and businesses from natural gas to hydrogen, in order to reduce carbon emissions. Piloting in Leeds, this project ensures that the city is a hub of innovative energy development in the UK, and ultimately provided the perfect location for the conference due to this.

The strategic choice of Leeds as a location was supported by the ConferenceLeeds team, who assisted the organisers by providing knowledge of the city and assisting with venue selection. Using their expertise and understanding of the events’ specific requirements, the ConferenceLeeds team led the organisers on a series of venue visits, and the selection was made to host the event at The Queens Hotel, which was a perfect fit for the conference with its accessible location, unique décor, delegate capacity and the excellent facilities on offer within the exhibition space.

The event was so successful that the EnergyWise team, who traditionally move the Global Energy Village conference annually, will be returning to Leeds for a second year with a larger version of the conference in 2020, alongside an additional event which will be taking place in Japan to coincide with the 2020 Summer Olympics.


The client: International Society for Knowledge for Surgeons on Arthroscopy and Arthroplasty (ISKSAA)

The venue(s): Cloth Hall Court, Leeds

The event: The ISKSAA Congress 2018

The participants: 400 delegates from over 15 countries

The event
This year, the International Society for Knowledge for Surgeons on Arthroscopy and Arthroplasty (ISKSAA) ventured overseas to hold the first ever ISKSAA conference outside of India in the 15-year history of the event. The annual ISKSAA Congress was hosted at Cloth Hall Court in Leeds Beckett University and saw surgeons travel from across the globe to discuss the practice of arthroscopy, knee & shoulder surgery, joint replacement surgery & orthopaedic sports medicine across a two-day period.

ISKSAA were looking for a unique alternative to London and took a series of site visits with ConferenceLeeds, the conference bureau for Leeds, prior to choosing their destination. Once they had chosen the city, ConferenceLeeds supported with venue choice; using their expertise and knowledge of the events’ requirements to select Cloth Hall Court at Leeds Beckett University, which became an ideal venue not only due to its facilities but also because of its secure academic roots.

The conferences took the form of plenary workshops, exhibitions and live surgeries, which were held in multiple workshops across the venue. Delegates were able to experience planned live surgeries from across the world, including America and Europe, covering a number of surgical procedures. Delegates in attendance were able to share knowledge, hear about new opportunities for working, and to discuss topics including medicine, new surgical developments and patient aftercare.

The main objective of the conference was to demonstrate Leeds’ strength as a unique alternative to London, and the well-connected nature of the city combined with the strength in the healthcare sector helped to ensure a successful event for the delegates, organisers and the wider city. This event also further highlighted Leeds’ strong connection with India, following an Inward Investment mission to the UK in March 2018 as a result of a partnership between Leeds City Council and Yorkshire Asian Business Association (YABA).


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